Meetings are supposed to make the workforce more effective, but sadly most of the time, they distract employees.
What makes a meeting effective, and can you learn the art of effective meetings? What are the effective meetings training courses?
Find out the answers to these questions in this article.
Five Tips for Having Successful Meetings
To be successful, a meeting needs to be both effective and efficient. Here are five tips for an effective meeting:
Clear Objective
Need for a Meeting: Before you call a meeting, ask yourself if a meeting is needed at all or not. Meetings yield the best results when collaboration is required. It could be a project team meeting or a one-on-one meeting between a boss and the assistant.
Relevant Participants: Choose participants who can add value and contribute something to a meeting. The participants need to have diverse perspectives and backgrounds so that a decision can be made.
Have an Agenda: The agenda is why the meeting is called. Calling it is a waste of time without knowing what you want from a meeting.
The meetings mentioned here need discussion, online or offline, and sending millions of emails won't work.
Keep Participants Engaged
Timing of Meeting: Don't invite a participant to the meeting who is engaged in some critical project since you won't get their 100% attention. Share the relevant minutes of the meeting with them later. Avoid lunchtime or when a participant could be reading to their child at their bedtime!
Active Participation Essential: Laptops and mobiles are distractions in offline meetings and should be discouraged. Participants should switch on their video for an online meeting unless they have a genuine problem.
Make Remote Workers Welcome: Ask remote workers to join from their computers, so there is balanced participation.
Encourage Divergent Ideas
Gain Trust: New and unique ideas come when your employees feel you can be trusted.
Make Everyone Participate: A recruit or a lone member of the finance team should not feel left out and should share their point of view.
Achievement of Goal
Stick to the objective, no matter what others feel. Effective meetings will give you results, whether it's a customer journey or the generation of an idea to improve sales.
These results can be shared across departments for long-term strategic success.
Change What Doesn't Work
If the objectives of the meeting are not met, then change the strategy. Take feedback from the participants and change the way you hold a meeting.
An effective meetings course will cover all these points and more.
Conclusion
Meetings are all about getting the desired results, a more productive workforce, and higher profits. With online courses for HR from Cudoo, you're ready to take your company to greater heights.
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